Making arrangements for a productive business trip, meeting, or corporate retreat is not only about securing accommodation rooms. In fact, successful corporate hotel bookings should be made by considering all these elements in relation to each other.
If you are planning to take your executives or teams on a business retreat or just planning a corporate event, then doing things correctly can increase the productivity of your teams. Here are some useful corporate hotel booking tips for making better choices.
Before shortlisting the venues, identify the reason behind organizing the trip. Each objective will have unique requirements in terms of rooms, facilities, meeting spaces, and amenities.
Identify a per-person budget inclusive of rooms, food, meeting hall rentals, and tax. Always ask for corporate discounts. A hotel booking for business travel usually benefits from substantial discounts on package deals rather than individual bookings as compared to retail prices.
The most important aspect of the business trip is time. Select a conveniently located hotel for your guests so that it saves time and allows them to access central locations such as train and bus stations easily.
For example, opting for the venue in the spiritually enriching destination of Rishikesh that is conveniently located near major locations such as close to Triveni Ghat, within 500 meters from ISBT Bus Stand, and within 1.5 kilometers from Yog Nagri Railway Station ensures easy travel experience.
For a hotel to be business-friendly, it should provide facilities that support remote work and hosting events. In checking the facilities, you should look for the following:
Connectivity: Availability of fast Wi-Fi in guest rooms and meeting rooms.
Facilities: Several places, including the conference room, the large banquet room, and the party rooms.
Capacity: The capacity for hosting big meetings should be able to host around 350 people in its main hall, which is elegant, with woodwork and mirror-work ceilings.
Transportation: Basement parking and facilities for the drivers to stay.
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Well-rested delegates are a must for any successful meeting. Pick a hotel with a comfortable and convenient range of rooms in various categories, like the Deluxe Rooms, Executive Rooms, and Suites, to cater to the different corporate hierarchies.
The food and wellness of the attendees matter tremendously, so:
Seek a hotel that offers multi-cuisine restaurants with personalized menus for the corporate guests, as well as whole-day dining, quenching your thirst in the coolest sky deck and pool decks.
Multi-day retreats need on-site wellness facilities to complement the entire package. Find out if there is a spa offering Ayurveda treatments, Yoga and Meditation classes overlooking the hills, a rooftop swimming pool (roughly 30ft. x 20 ft., with a water depth of 4.5ft. is what we suggest), and a rooftop gym.
For a successful corporate booking, it is imperative that there is an effective contract. While negotiating your booking, it is essential to get confirmation regarding group cancellations, accurate GST invoices, and the safety standards on-site. It will also be helpful to have a fixed corporate rate agreement, as it is easier to approve and saves a lot of money if your organization has regular meetings in that region.
It is better to have a single contact person from your team as well as an event coordinator from the hotel's management team. Send your final room list, itinerary, specific food preferences, and audio-visual requirements one week before the meeting.
Hotel staff who are efficient enough in the front office and restaurant are a bonus, as it minimizes your work. Effective coordination on the ground will allow your team to concentrate only on their professional objectives.
It is essential for any multi-day corporate retreat not to be restricted only to the boardroom environment. Short local excursions will help diversify the process of traveling and create a natural team spirit.
Select such hotels or places that are situated relatively close to interesting local landmarks. It will make it easy to organize quick excursions to places such as the sunset cultural show, which can take place only 1 kilometer away from you, famous suspension bridges, which are situated at a distance of 5 kilometers, as well as local heritage sites within a 2.6 kilometers range.
Effective corporate travel demands an atmosphere where business usefulness is effortlessly combined with utmost comfort. A location where both state-of-the-art event infrastructure and specialized wellness centers are available ensures that your whole team comes back with a successful and enjoyable experience.
If you are in search of the best venue to host your upcoming business event, Hotel Holy Vivasa is definitely the right place to choose. Located in close proximity to Triveni Ghat in Rishikesh, this top luxury hotel offers 32 elegantly furnished rooms, which include 14 Deluxe, 14 Executive, and 4 Suite rooms that are perfect for business as well as leisure travelers. Offering two beautiful banquet halls capable of holding up to 350 people, a multi-cuisine rooftop restaurant offering picturesque views of the hills, a rooftop swimming pool, a gym, a luxury spa, and yoga sessions by professionals, it offers everything that event planners require.
Also read: How to Plan a Successful Business Event in Rishikesh